SCHEDULE
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Creating and following a detailed schedule |
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Creating a matrix for responsibilities and competences |
FINANCES
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Calculating financial requirements |
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Determining financing options |
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Adapting and monitoring the budget |
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Collecting participation fees |
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Monitoring of all payment transactions |
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Full final accounting with the event organiser |
Financing
Probably one of the most
important and difficult topics when planning an event.
We tell you...
HOTEL ROOMS
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Advice on selecting the right hotel |
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Negotiating with the hotel |
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Determining room allocations |
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Managing the rooms booked |
EVENT VENUE
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Advice on selecting the right event location |
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Advice on the choice of conference rooms |
PRINTED MATTER
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Announcements, calls for papers and programmes, webpage |
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Preparing and creating the publications |
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Compiling delegate lists, signs… |
CONGRESS ADMINISTRATION
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Setting up a complete congress office |
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Registering the participants |
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Arrangements for VIPs, speakers and press |
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Distributing the congress documents |
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Coordinating and supervising the entire procedure |
CONTRACTS
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Inviting offers |
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Checking the subject matter of a contracts |
EQUIPMENT AND TECHNICAL NEEDS
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Selecting and providing the audio-visual equipment |
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Equipping the conference rooms with: |
OPERATION COORDINATION
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Close cooperation with the organisation committee |
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Ensuring the exchange of information |
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Coordinating all details at the congress venue |
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Coordinating all subcontractors |
MARKETING
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Creating a marketing concept |
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Designing the visual concept |
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Preparing addresses, mailing campaigns and public relations |
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Other advertising measures e.g. posters, promotion at prior events |
INDUSTRY AND SPONSORING
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Timely acquisition of exhibitors and sponsors |
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Visual conception and presentation |
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Complete technical preparation |
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Supervising set-up and dismantling |
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Attractive sponsoring concepts |
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Transparent final accounting |
CONGRESS ADMINISTRATION
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Complete handling of the abstracts |
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Online registration of participants |
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Fiduciary fee collection |
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Confirmation of registration and payment |
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Correspondence with the participants |
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Data exchange and communication |